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Job Title: Receptionist

Department: Administration

Immediate Supervisor: Director of Administration

Positions Supervised: None

Purpose of Job: To courteously and professionally answer and direct telephone calls to the appropriate departments or employees and greet visitors to the State Bar.

Essential Job Responsibilities:

  • Responsible for security of the lobby area by admitting or denying admission of visitors
  • Answer and direct calls to the appropriate staff member. Includes directing the caller to other institutions if appropriate
  • Responsible for notifying the Executive Director, Assistant Executive Director, Director of Administration, Counsel, and other staff of daily attendance of the State Bar employees
  • Responsible for securing and opening State Bar facilities in the morning and closing the facilities, if appropriate, at the end of the workday 
  • Responsible for opening the switchboard in the morning and forwarding general mailbox messages
  • Be knowledgeable of the list of people who are not allowed admittance to the State Bar
  • Receive and direct all visitors to the State Bar
  • Insure all visitors sign in and out on the visitor log
  • Maintain visitor badge assignment and return
  • Receive and direct all deliveries

Non-Essential Job Responsibilities:

  • Prepare bar files for archiving
  • Providing clerical assistance to State Bar employees as needed
  • Other duties as assigned

Desired Education, Experience, and Skills:

  • High school diploma
  • Customer service and/or receptionist experience
  • Excellent telephone and oral communication skills; pleasant demeanor

Working Conditions:

  • Position is non-exempt in accordance with the Fair Labor Standards Act
  • Part time position: Monday - Friday, 8:00 a.m. to Noon
  • Additional Time: occasional, may be required during quarterly meetings

To Apply: Please send a cover letter, resume and references to

For Questions About This Position: Please email Joe Cerone, Director of Administration, at

This job description is not an employment agreement or contract. Management has the right to alter this job description at any time without notice.

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