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Job Title: Payroll & benefits administrator

Department: Administration

Immediate Supervisor: Human resources manager

Purpose of Job: Assists in the monitoring and maintenance of the State Bar’s benefit package plan and payroll functions. Assists the human resources manager in performing her job responsibilities.

Essential Job Responsibilities:

  • Lead the payroll & benefits portion of the onboarding process, including the receipt and submission of I-9 documentation.
  • Prepare/submit monthly payroll and answer employee questions regarding direct deposit and other payroll issues.
  • Educate employees on State Bar benefits, including facilitating annual open enrollment process and meeting, answering benefit questions, and solving problems.
  • Work with the State Bar benefits broker, benefits insurance companies, and benefits vendors.
  • Retrieve, reconcile, and submit for payment all insurance carrier invoices.
  • Reconcile hours worked and paid time off for all employees.
  • Monitor and review timesheets for non-exempt employees.
  • Monitor and resolve all HRIS system alerts.
  • Respond to employee inquiries regarding the HRIS system.
  • Maintain employee data spreadsheet.
  • Maintain SharePoint HR documents.
  • Track leave for employees according to Family Medical Leave Act provisions.
  • Stay updated concerning trends, best practices, regulatory changes, and new technologies in human resources and employment law.
  • Stand-in for Human Resource Manager in her absence.
  • Review & distribute W-2 forms annually.

Non-Essential Job Responsibilities:

  • Coordinate employee financial wellness and self-improvement seminars.
  • Back up for receptionist.
  • Any other task as assigned.

Accountability and Authority:

The payroll & benefits administrator reports directly to and is supervised by the human resources manager.

Desired Education, Experience, and Skills:

  • Undergraduate degree in business administration.
  • One to two years in human resources.
  • Proficiency in Microsoft Office applications.
  • Communications skills: must be articulate and use correct grammar and spelling; must have excellent writing, proofreading, and formatting skills.
  • Satisfactory background and credit check.

Working Conditions:

  • Position is non-exempt in accordance with the Fair Labor Standards Act
  • Hours: 30-hour workweek with benefits
  • Overtime: seldom
  • Travel: seldom; mileage reimbursed

To Apply: Please send a cover letter, resume, and references to

For Questions About this Position: Please email Martha Fletcher, human resources manager.

The North Carolina State Bar is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

This job description is not an employment agreement contract. Management has the exclusive right to alter this job description at any time without notice.

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