Job Title: Administrative Assistant - Trust Account Compliance Department
Department: Office of Counsel
Immediate Supervisor: Director of Trust Account Compliance Department
Positions Supervised: None
Purpose of the Job: To provide administrative support to the Trust Account Compliance Department, which monitors and assists lawyers’ compliance with trust account management requirements.
Essential Job Responsibilities:
- Process incoming mail and email, enter into tracking spreadsheet
- Respond to written and electronic communications
- Direct callers to appropriate staff
- Set up participant files and maintain spreadsheets tracking participation
- Prepare correspondence, including program contracts and agreements
- Assist with scheduling random audits
- Prepare packets for random audits
- Assist director, field auditor, and compliance specialist when needed
- Assist in generating reports when needed
- Filing/scanning
Non-Essential Job Responsibilities:
- Serve as back up to other departmental employees
- Serve as a back up to reception
- Perform any other tasks assigned
Accountability and Authority:
The Administrative Assistant reports to and is directly supervised by the director of TACD.
Desired Education, Experience, and Skills:
- High school diploma, minimum
- Two years experience in an office setting, preferred
- Proficient in Microsoft Office applications and ability to learn other applications including database management systems
- Experience performing mail merges
- Excellent communication and problem-solving skills
- Excellent organizational skills and attention to detail
Working Conditions:
- Position is non-exempt in accordance with the Fair Labor Standards Act
- Hours: 9:00 a.m. to 5:00 p.m., Monday - Friday, one-hour lunch break
- This position may be eligible for a hybrid work schedule once training is completed
- Overtime: Occasional, paid, or compensatory
- Travel: Rare
Hiring Range: $32,000 - $38,000
Interested applicants should send a cover letter and resume to Crangrej@ncbar.gov.
The North Carolina State Bar is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
This job description is not an employment agreement or contract. Management has the right to alter this job description at any time without notice.
